Managed Payroll
We run your payroll every pay period. You approve hours and we handle everything from wage calculations to tax filings to year-end W-2s.
What This Is
Payroll is more than writing checks. Every pay period involves calculating wages, figuring overtime, withholding the correct federal and Massachusetts taxes, processing direct deposits, and remitting payments to tax agencies. Then there are quarterly reports, year-end forms, and the recordkeeping that keeps everything organized if questions come up later.
This service handles all of it. You send us approved hours or confirm salaries. We calculate pay, process withholdings, send direct deposits, file with tax agencies, and give you a summary. Your involvement ends at telling us who worked what.
Every Pay Period
Every Pay Period
Calculate gross pay and overtime. Process federal and Massachusetts withholdings. Handle deductions for benefits or garnishments. Send direct deposits to employees. Remit tax payments to agencies. Provide you with payroll reports showing what went out and where.
Quarterly and Annual
Quarterly and Annual
File Form 941 each quarter. Handle Massachusetts unemployment and state withholding reports. Produce W-2s for every employee and the W-3 transmittal in January. Manage new hire reporting and any termination paperwork. All the compliance work that happens outside regular pay runs.
Why It Matters
Payroll doesn’t wait. Employees expect to be paid on schedule whether you had a good week or not. The IRS expects deposits on time whether you remembered the deadline or got pulled into an urgent customer situation. There’s no grace period for being overwhelmed.
Running payroll yourself works until something disrupts your routine. You’re traveling and can’t access the system. A family situation demands your attention. A tax rate changes and you don’t catch it until a notice arrives months later asking for back payments plus penalties.
The Recurring Commitment
The Recurring Commitment
Payroll happens every week or two weeks or twice a month. It’s not a project you finish and move on from. It’s a standing obligation that demands your attention on a fixed schedule regardless of what else is happening in your business or your life.
The Cost of Errors
The Cost of Errors
Late tax deposit? Penalty. Quarterly report filed after the deadline? Penalty. W-2s submitted with wrong information? Penalties and potential audit attention. Payroll mistakes compound fast and the IRS doesn’t care why you were late.
What Changes
Payroll runs without pulling you away from other work. Employees get paid on schedule every period. Tax deposits happen automatically. Quarterly filings get submitted before you even think about them. The administrative weight of managing payroll comes off your plate entirely.
When unusual situations come up, you have someone to call who already knows your setup. A new employee with a garnishment. Someone relocating to another state. A bonus outside the normal pay cycle. These get handled without you having to research the rules and figure out the system yourself.
Time Reclaimed
Time Reclaimed
Two to four hours per pay period adds up to 50 to 100 hours per year depending on how often you run payroll. That’s time you can spend on work that actually grows your business instead of administering it.
Compliance Handled
Compliance Handled
Tax law changes get implemented. New hire reports go out on time. Workers’ comp audits get handled with proper documentation. Staying current on payroll regulations becomes our responsibility because that’s what we do every day.
The Merrimack Valley's Trusted Accounting Partner
The Next Step:
A 15-Minute Call
Tell us about your business and what you're dealing with. We'll listen, ask a few questions, and give you a straightforward quote.