Accounts Payable
We manage your vendor invoices and outgoing payments. Bills are logged, verified, and paid on schedule so you always know what is owed and nothing slips through the cracks.
What This Is
Accounts payable management is the systematic handling of everything your business owes. Vendor invoices arrive by mail, email, and online portals. Each one has different terms, different due dates, and different payment methods. Without a process, bills stack up on desks, get buried in inboxes, or simply get forgotten until someone calls asking where the payment is.
We take over the entire workflow. Invoices are received, logged, verified against what you actually ordered, and scheduled for payment at the right time. Expenses are categorized properly so your books stay clean and your financial reports stay accurate. You know exactly what is owed at any moment.
The Processing
The Processing
Every invoice is captured and entered into your accounting system. We verify amounts, check for duplicate bills, and match invoices to purchase orders or contracts. Nothing gets paid until it has been reviewed and approved.
The Payments
The Payments
We schedule payments based on due dates and your cash position. Checks, ACH transfers, credit card payments. Each vendor gets paid through their preferred method. You get a weekly summary showing what went out and what is coming due.
Why This Matters
Late payments cost more than just the late fee. That $35 penalty on a supplier invoice is annoying, but the real damage is the relationship. Vendors remember who pays late. When inventory is tight, they ship to reliable customers first. When you need a rush order, they might not go the extra mile for someone who is always behind.
The other problem is visibility. If you do not have a clear picture of what is owed, you cannot plan your cash flow. You might think you have $40,000 in the bank until three large vendor payments hit in the same week. Now you are scrambling to cover payroll. This happens because bills are scattered instead of organized.
The Hidden Costs
The Hidden Costs
Beyond late fees, there are missed early payment discounts. Many vendors offer two percent off for paying within ten days. On a $5,000 invoice, that is $100 saved. If you are not tracking due dates closely, you never take advantage of those terms.
The Mental Weight
The Mental Weight
Business owners often carry a running list in their heads of what might be due soon. That low-grade worry takes mental energy away from running the business. When the bills are handled, that space in your brain opens up for more productive thinking.
What Changes
You stop worrying about what you forgot to pay. Every invoice is in the system, tracked against its due date, and scheduled to go out at the right time. Vendor calls asking about late payments become a thing of the past. Your suppliers see you as a reliable customer who pays on time.
Cash flow becomes predictable. You can look ahead and see exactly what payments are scheduled for the next two weeks, the next month. When a large expense is coming, you know about it in advance. No more surprises that force you to move money around at the last minute.
Time Reclaimed
Time Reclaimed
Opening invoices, logging them, remembering to pay them, actually making the payments. That process eats hours every week. We take it off your plate entirely. You approve what needs approving and we handle the rest.
Expense Clarity
Expense Clarity
Every payment is categorized correctly. At tax time, you know exactly how much went to supplies, contractors, utilities, and every other expense category. The data is clean, organized, and ready for your accountant without any scramble to reconstruct what you spent and why.
The Merrimack Valley's Trusted Accounting Partner
The Next Step:
A 15-Minute Call
Tell us about your business and what you're dealing with. We'll listen, ask a few questions, and give you a straightforward quote.