Accounts Receivable
We handle customer invoicing, payment tracking, and collections follow-up so you get paid for the work you've already completed.
What This Is
You finished the work. You need to get paid for it. Accounts receivable is everything that happens between completing a job and seeing the money hit your bank account. That includes generating invoices, sending them out, tracking who has paid and who hasn’t, and following up when payments run late.
For most business owners, this is the part that slips. You’re focused on the next job, not chasing payment for the last one. Invoices go out a week late. Aging reports don’t exist. You have a vague sense that money is out there but no clear picture of how much or how long it’s been sitting.
Invoicing and Tracking
Invoicing and Tracking
We generate and send invoices promptly when work is completed. Every invoice gets logged and tracked. You know exactly what’s been billed, what’s been collected, and what’s still outstanding at any given time without digging through email or spreadsheets.
Aging Reports and Follow-Up
Aging Reports and Follow-Up
We maintain aging reports showing how long each invoice has been outstanding. 30 days, 60 days, 90 days and beyond. Follow-up happens on a schedule with friendly reminders going out before things drift too far. Persistent outreach continues until payment is resolved or you decide to write it off.
Why This Matters
You can be profitable on paper and still struggle to cover payroll. That happens when your receivables sit out there for 60 or 90 days instead of coming in at 30. The work is done. The revenue is technically earned. But the cash isn’t in your account yet, and you can’t pay vendors with an unpaid invoice.
The longer an invoice goes without follow-up, the harder it becomes to collect. At 30 days, a phone call usually does it. At 90 days, you’re in a negotiation. At 120 days, you’re probably writing it off as a loss. Every week of silence makes the problem worse.
The Cash Flow Gap
The Cash Flow Gap
Your profit and loss statement says you made $50,000 last quarter. Your bank account says you have $12,000. The difference is sitting in unpaid invoices from customers who haven’t written the check yet. That gap between earning and collecting is where cash flow problems live and grow.
The Collection Window
The Collection Window
The probability of collecting an invoice drops sharply after 90 days. What starts as a routine billing matter turns into a collections headache. Customers change their minds, dispute charges, or simply stop responding. Consistent follow-up prevents invoices from crossing that threshold in the first place.
What Changes
Invoices go out the day work is completed instead of whenever you remember. Payment tracking happens automatically. When something hits 30 days, follow-up starts without you having to check a spreadsheet or set a reminder. The administrative work of getting paid runs on its own.
You always know where you stand. How much is outstanding. Who’s late. What’s been collected this month compared to last month. That visibility lets you spot problems early and plan your cash flow instead of reacting to surprises when the bank balance drops.
Consistent Collections
Consistent Collections
Follow-up happens on a schedule. Every invoice gets attention. Nothing slips through because you were too busy or forgot to check. The systematic approach means more invoices get paid faster. The ones that don’t get flagged early so you can escalate before they become write-offs.
Cash Flow Visibility
Cash Flow Visibility
You get regular reports showing your AR position. Total outstanding, aging breakdown, collection rate over time. You can see trends building and anticipate tight periods weeks in advance. No more getting blindsided by cash crunches when you thought business was going well.
The Merrimack Valley's Trusted Accounting Partner
The Next Step:
A 15-Minute Call
Tell us about your business and what you're dealing with. We'll listen, ask a few questions, and give you a straightforward quote.