Office 2000
If your users are
getting "Out of memory" errors in Office 2000 applications, it
could be because they have no (or not enough) virtual memory available.
Typically, you'll see this if the user has turned off the virtual memory
settings, or set the virtual memory size to be too small.
The actual amount of virtual memory required will vary depending upon the
amount of physical RAM installed, but Office 2000 applications will
require at least some virtual memory regardless of how much RAM you have
installed. On a machine with 16 MB of RAM, you should have at least 16 MB
of virtual memory. Common recommendations for Windows NT machines are to
have an amount of virtual memory equal to the amount of physical RAM, plus
12 MB.
You can adjust the virtual memory on Windows 9x machines by going to Start
| Settings | Control Panel | System | Performance tab and clicking the
Virtual Memory button.
To adjust it under Windows NT, go through the same steps. (Instead of a
Virtual Memory button, there's simply a Change button under the Virtual
Memory section.)
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If your users are
getting errors in Office 2000 applications under Windows NT 4.0, it's
possible that the TEMP and/or TMP variables aren't set up properly. To
correct this, go to Start | Settings | Control Panel | System |
Environment tab and look at the User Variables window on the lower half of
the dialog box.
It's important that both the TMP and TEMP variables point at directories
that actually exist. To change one, simply select it, then edit the Value
in the appropriate field at the bottom of the dialog box and click Set.
Another frequent cause of errors can be insufficient permissions on key
directories or files. To test for this, log onto the machine as an
administrator (or a user with equivalent rights) and see if the errors
occur. If this resolves the problem, you'll need to examine what
permissions the original user was given for accessing drives and
directories under Office 2000, and consider relaxing the restrictions.
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Data is a valuable commodity. The power of a data source
is that it can be accessed and manipulated time and again with many
different programs. Microsoft Access is a powerful relational database
program that interoperates with Word. It's very simple to insert specific
Access data into a Word document.
- Move cursor to the location in the document where the data will be
inserted.
- Go to View | Toolbars | Database.
- Click the Insert Database icon.
- In the Database dialog box, click Get Data. In the resulting dialog
box, select MS Access Databases from the Files Of Type drop-down list,
and use the Look In drop-down list to browse to the location where the
desired database is stored. Highlight the appropriate Access database
and click Open.
- In the resulting Microsoft Access dialog box, click either the Table
or Queries tab, select the table or query you want to insert, and
click OK.
- Click Query Options to select fields or records,
and click OK.
- Click Table AutoFormat to apply formatting options to the table, if
desired. Click OK to exit the Table AutoFormat dialog.
- Click Insert Data.
- Select the records to be included in the Insert Records area.
- To link the data to the source (Access), enable the Insert Data As
Field checkbox and click OK.
The data will be inserted as a field. To update the field to show new or
changed records, select the table and press [F9].
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