VAST System Administration

Module Options

Company Information <See Screen Shot>
Use this option to enter initial company information, including your company name, address, and logo for printing on forms. This option contains six tabs, or sub pages, of information relating to automation, printing and calculation methods.

System Default General Ledger Accounts <See Screen Shot>
Use this option to enter the general ledger accounts the system posts to as defaults. Many of the posting options in VAST are done "behind-the-scenes" without the user entering an account number for each transaction. 

Maintain Inventory Groups <See Screen Shot>
Use this option to create the posting groups for inventory items. Inventory grouping determines which General Ledger accounts for Asset, Cost of Goods Sold, and Income are affected when inventory is bought and/or sold.

Maintain Inventory Warehouses
Use this option to create warehouse locations for inventory. You may create an unlimited number of warehouses.

Maintain Tax Authorities
Use this option to create sales tax groups for calculating state and local sales taxes. You may create an unlimited number of tax authorities.

Maintain Currency Rates
Use this option to enter and/or edit the rate of exchange for all currencies you deal with. Currency rates affect the purchase order and inventory modules.

Maintain Terms Information <See Screen Shot>
Use this option to create and/or edit the payment terms you allow your customers and those allowed to you by your vendors.

Maintain Shipping Methods
Use this option to enter listings of all carriers for deliveries used by your company. You may create an unlimited number of shipping methods. These methods are available for selection in the Order Entry and Purchase Order modules.

Maintain Groups
Use this option to create groups, or classifications, for all contacts, customers and vendors.

Maintain Zip Code Database
Use this option to enter and maintain the zip codes listings. VAST utilizes this database for automatic updates of cities and/or states based on zip codes entered.

Purge / End of Year Routines
This option opens a submenu containing two options described below. 

End of Year: Use this option to close and move to history all transactional information when your fiscal year ends. VAST will automatically create a back up copy of the data prior to executing any end of year routines.

Clear Data: Use this option to clear transactional information or to delete all information contained in each module of VAST.