Accounts Payable

General Overview

The Accounts Payable module maintains all information on your vendors.  This includes purchase history created in the Purchase Order module and prepayments and miscellaneous payments created in the Check Register module. Prior to using any option in the Accounts Payable module, the system default information must be entered into the System Administration module.

Use Accounts Payable to create all vendor records. You may track which vendor invoices are due, select the ones you want to pay, and print the checks. You may print vendor information reports detailing a list of names and codes, a list with addresses and telephone numbers, or an extended list of vendors and purchase information. Any recurring non-inventory transactions such as rent, utilities, or lease payments may be entered once in Accounts Payable and automatically recreated, saving time and freeing you from redundant data entry. 

The Accounts Payable module maintains all company credit card information, allowing the creation of vouchers paid for with a company credit card.  VAST makes all of this information available throughout the system, so the vendor data you enter here may be instantly recalled in another module.

The Accounts Payable module contains the options listed below:

• Maintain Vendor Information
• Enter/Change Vouchers
• Post Vouchers
• Enter/Change Recurring Vouchers
• Post Recurring Vouchers
• Unpost Voucher
• Payments
• Print Checks
• Void Checks
• Credit Cards
• Accounts Payable Reports

For descriptions of each module option, visit the A/P module options page.